Pre-approve spending before it happens with Purchase Order Approval Software

A smart way to manage spending by routing purchase requests through structured approval workflows, so your team spends within policy, not beyond it.

Employees submit a request; it automatically routes to the right approver based on your rules (budget, department, project, location); the request is approved, denied, or flagged for clarification; if approved, a purchase order is created, payment is processed, and everything is tracked for audit purposes.

Absolutely. Comments, in-context questions, and quote requests keep conversations tied to requests, not buried in emails, so everyone stays aligned and moves faster.

You’ll see real-time budget usage before approving requests, plus auto-generated expense charts for full transparency on your spending.

Every action is recorded. That builds accountability, simplifies compliance, and simplifying audits.

Yes. Set up templates, conditional routing (by amount, department, vendor, etc.), self-approval limits for small buys, and custom fields to capture nuance or remove friction.

Approvers can evaluate requests against budgets, policy, and quotes—all within the workflow, so every green light is backed by data.

Once goods or services are delivered, AP matches the invoice to the approved purchase order and delivery receipt, then processes payment—closing the loop cleanly and efficiently.

A requisition is a request raised by an employee. Approval is the decision phase, through a defined workflow, where the request is greenlit, adjusted, or rejected.

Yes, you can sync with most ERPs and accounting systems for easy purchase-to-pay workflows and accurate financial tracking.